Royal Cape Yacht Club
PO Box 772 Cape Town 8000
Tel 021-421-1354 / 083-264-5225   Fax 021-421-6028
info@rcyc.co.za

Function Booking Form

To confirm your function and your acceptance of the terms & conditions, please complete
and send to the RCYC, together with an emailed or faxed copy of your deposit.

CLIENT DETAILS

(items in bold must be filled in)

Name of Person/Company:
Vat Registration No:   work   home   mobile
Address:  
Fax:   E-mail:  
Preferred method of contact e-mail       fax       mobile       work phone       home phone
Contact person:

FUNCTION DETAILS

Date:
DD/MM/YY		 No. of Guests: Time of Arrival: End Time:

Flag Officers RoomR295
Which room do you require?

(capacity of each option)
Chart RoomR795
Visitors LoungeR1010
Chart Room + Visitors LoungeR1700
Main HallR2400
Regatta CentreR4200

Note - RCYC members receive preferential rates.

Seating Plan:No       Yes (to be provided by client)
Music:No       Yes (Specify: )
Napery:No       Yes

CATERING DETAILS

Drinks Requirements:

Type of service required:

Bar: (R250 per barman)       Waiter:       Bar & Waiter:
Time of Service:       Closing Time: (no later than 01h00)
Cash Bar:       Account:       Bar Limit: (Specify )

Wines: (Specify)
Sparkling Wines: (Specify)
Drinks on Arrival: (Specify)

Corkage will be charged at R15/bottle

  Food Requirements:

Number of guests:
Number of Shalala/Kosher meals required:       Number of Vegetarian meals required:

Allergies: (specify)


Menu Choice:
Buffet menu: less than 20 people
= normal menu service


click on menus for details

EVENT TIME LINE

Service TypeTime
Guests Arrive  
Event Closes  
Example:

Service TypeTime
Guest Arrive18h00
Welcome Drink18h15
Speeches18h45
Starter Served19h15
Main Course Served19h30
Presentation20h00
Desert served 23h00
Event Closes23h00

Note - the times you stipulated here will be strictly adhered to

TABLE LAYOUT

Number of Tables Required         Number of Guests per Table
Round table (8)       Trestle Table (more than 6)       Other: (Specify )
Water on the Table? Yes     No

Wine on the Table? Yes     No

EQUIPMENT DETAILS

Equipment
Rate
Required
ScreenR60
Flip ChartR45
Overhead ProjectorR60
Digital ProjectorR350
PA SystemR350
Other Equipment:

PAYMENT:

Method of Payment:
Cheque         Credit Card         Cash         Direct Transfer
If paying by Credit Card please supply your:
Card Number:         Last 3 Digits:         Expiry Date:

RCYC Banking Details:

  • First National Bank
  • St. Georges Mall
  • Account No: 50050045316
  • Branch Code: 250655
Please nominate a Responsible Person   Name:   Contact No:

Payment Terms:

To confirm your reservation, the following procedure must be completed:

  1. Complete, sign and return the Function Booking Form within 48 hours of function confirmation.

  2. A non-refundable deposit of 50% along with the full amount of Room Hire must be paid to the Royal Cape Yacht Club within seven (7) days of function in order to secure the venue.

    Please be advised that only after the above conditions are completed, will your booking be confirmed.

  3. The balance amount as per our quote will be invoiced within 72 hours of the event.

  4. Extras (e.g. Bar) will be invoiced at the end of the function and this amount must be settled on presentation.

  5. Any deviation to the above must be confirmed in writing.

  6. I hereby authorise Royal Cape Yacht Club to draw the final amount from my credit card should I fail to settle immediately after the function.

DATE:       YOUR NAME:

By submitting this form, I agree to the Terms & Conditions
which form part of the club's rules & bye-laws.

or to redo your entries.


May the Club discreetly display promotional material?   Yes     No